ICBM 2025

ICBM 2025 CONGRESS

Accommodation

ICBM 2025 Accommodation

Official Housing Bureau

ICBM 2025 Congress Secretariat (International Conference Services, Ltd.) is the official housing bureau and will offer assistance with the coordination of housing requirements for the Congress. Special room rates have been negotiated and will be available to ICBM 2025 attendees only. 

The success of ICBM 2025 depends on delegates, sponsors, and exhibitors using the official Congress accommodation by booking through the official housing bureau, ICBM 2025 cannot meet contracted room obligations if registrants reserve rooms outside the official hotel or book hotels through channels other than the official housing bureau. Rooms that are not filled through the official housing bureau create an expense for Congress in the form of financial penalties (attrition fees) and place the financial success of Congress at risk. 

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    Hotel Information

    The ICBM 2025 Congress Accommodation partner – Hilton Vienna Plaza is sure to impress with it’s unique 1920s atmosphere and exclusive Art Deco design. Personalized service combined with state-of-the-art meeting facilities make it an ideal location for your upscale events. 

    Situated in the heart of commercial Vienna, Hilton Vienna Plaza, is just 20 minutes from Vienna International Airport. Underground trains,  buses and trams all have stops in the immediate vicinity. Proudly located on the historic Ring Boulevard, this stylish hotel is only a 10 minute walk from the heart of the  historical city centre, close to the shopping streets and the magnificent attractions Vienna has to offer. 

    Getting to Hilton Vienna Plaza from the Airport:

    By Taxi

    Taxis are available at the airport for direct transport to the hotel.

    By City Airport Train (CAT)
    • The CAT operates daily, taking passengers from Vienna International Airport to Wien Mitte in just 16 minutes. 
    • From Wien Mitte, you can easily transfer to the U4 subway line and travel to Schottenring station, which is a short distance from Hilton Vienna Plaza. 
    Hotel Airport Transfer
    • Hilton to Airport: €45.00 
    • Airport to Hilton: €48.00 
    • Night rates (22:00 – 06:00):
      • Hilton to Airport: €46.00 
      • Airport to Hilton: €51.75 

    Room Rates

    With Breakfast

    Single occupancy: € 225.00 
    Double occupancy: € 255.00

    Without Breakfast

    Single occupancy: € 205.00
    Double occupancy: € 235.00 

    Booking Deadline

    Hotel booking deadline is on Friday, July 04, 2025 at 23:59 CET (Central European Time).
    Please note rooms may be sold out prior to this date.
     

    It is recommended that you book accommodation early in order to take advantage of the special room rates that are subject to availability. Please scroll to the bottom of the page for Reservation Terms and Conditions.

    Housing Piracy Warning

    WARNING: Please beware of housing piracy companies. They are contacting delegates/sponsors to book rooms through their channels and are claiming that they control the rooms for the Congress. They do not. These companies charge non-refundable deposits from the moment you book their rooms, thus making it impossible for delegates to cancel their reservations. In some situations, rooms are not booked but payment has been taken. The Congress website (https://icbm2025.com/) is the only way to register for the Congress and book hotel accommodation. 

    Terms and Conditions

    Please review the following guidelines and policies regarding reservations, cancellations, and other important details to ensure a seamless and enjoyable stay at the Hilton Vienna Plaza. Your understanding and compliance with these terms help us maintain the highest standards of service for all attendees. 

    Payment Policy for Individual Reservations

    A credit card is required to book your accommodation, and the hotel will charge the non-refundable, full stay to the credit card on file approximately 30 days prior to arrival. Credit card must be valid until end of your stay. A receipt will be provided at check-out. If you wish to change the credit card provided, you may do so no later than Friday, July 04, 2025. 

    The credit card provided must have an expiration date on or after September 2025. 

    Important: If accommodation has been booked with a credit card that is not in the guest’s name, the card holder will be required to complete a Payment Authorization Form directly with the hotel 30 days prior to arrival. Please email icbm2025-registration@icsevents.com  to advise you require a third-party form.  

    Cancellation or Shortening Length of Stay

    Reservations may be changed or canceled without penalty no later than Friday, July 04, 2025. If you wish to change the credit card used to book this reservation, you may do so no later than Friday,  July 04, 2025. 

    Cancellations and reductions in room nights after  Friday, July 04, 2025 will result in all room nights being charged to the credit card on file. No refunds will be issued for no-shows. In the unlikely event that the Congress is cancelled, travel and accommodation costs will not be refunded. 

    Rooms can only be reserved through the booking link provided above or the link sent to you upon completing your registration. 

    Contact

    For any inquiries, please reach out to icbm2025-registration@icsevents.com.